🌿 Studio Operations Assistant

Part-Time • 12–14 hours per week

The Acupuncture Studio VT is seeking a warm, welcoming person to join our women’s health practice as a Studio Operations Assistant.

This role is especially suited for someone entering a new life chapter— such as a recent retiree or empty nester— who is looking for meaningful part-time work in a peaceful space created by and for women.

This role is perfect for someone who takes pride in creating ease, organization, and a restorative experience for others.

This position is not available to those who are current or recent patients of the practice.

🌸 About The Acupuncture Studio VT

The Acupuncture Studio VT specializes in women’s hormonal health and cyclical care through Traditional Chinese Medicine.

Our mission is to help women reconnect with their bodies, regulate their cycles, and feel supported through every phase of life.

Patients describe our space as: grounding • warm • intentional • restorative • comforting

Our core values:

• Hormonal changes should feel supported, not overwhelming

• Women deserve to feel at home in their bodies

• Women’s bodies and health should not feel mysterious— but sources of power and joy

We bring these values into our care— and into the way we build our team.

✨ About the Role

This position blends:

• front desk support

• patient coordination

• operational organization

• light digital assistance

It’s a role for someone who is warm, upbeat, steady, mature, reliable, and excited to be in a healing-focused space.

🌿 Ideal Candidate Qualities

🌼 Warm + Welcoming

• You enjoy greeting and connecting with people

• Your presence helps others feel calm, relaxed, and taken care of

• You bring a sense of kindness and ease into the space

🌳 Grounded + Mature

• You follow through consistently

• You communicate with clarity and kindness

• You can hold boundaries and honor confidentiality

🌞 Bright + Positive

• You bring natural optimism and lightness

• You’re genuinely excited to be part of a women-centered space

• You create a supportive atmosphere for patients

✨ Detail-Oriented + Tech-Friendly

• You love organization and smooth systems

• You notice small details that make a big difference

• You’re comfortable using or learning tools like Google Workspace, Instagram, and Canva

🪷 Values-Aligned

• You care about women’s health

• You resonate with comprehensive, holistic care

• You are seeking meaningful, steady part-time work

• You want to support something you believe in

🧘‍♀️ Core Responsibilities

In-Studio Patient Support (Tues/Thurs/Fri)

• Welcome patients warmly and help direct them to the appropriate space

• Process purchases of herbal formulas and products

• Assist patients with rescheduling and appointment questions

• Restock herbs, needles, cups, and other supplies

• Track herbs/formulas that need reordering + update weekly orders

• Maintain a clean, calm, organized studio

• Create smooth, steady flow for patient sessions

• Light cleaning: sweeping the front entrance, refilling bathroom supplies, sanitizing cups

Admin & Patient Coordination

• Schedule out all appointments for patients starting new programs

• Track upcoming program end dates + send designated follow-up communication

• Monitor administrative Practice Better (patient portal) messages

• Support new patient onboarding

• Update the Program Tracking sheet

• Track upcoming openings based on program timelines

Light Digital Support — all trainable, no experience required

• Create simple Instagram content using pre-made Canva templates

• Build Reels using provided video clips and pre-written text

• Add on-screen text/audio following guided templates

• Schedule posts using Meta Business Suite

• Organize files in Google Drive + Canva using a simple folder system

No copywriting. No strategy. No creative direction required. All content and text are pre-written and assigned.

⏰ Hours & Schedule

On-site hours

• Tuesdays: 12:00–4:00 PM

• Thursdays: 12:00–4:00 PM

• Fridays: 12:00–4:00 PM
  (12 hours/week guaranteed)

Occasional early arrival

• 11:15 AM on assessment days

• Always with at least 24 hours’ notice

• Adds ~0–2 hours/week depending on bookings

Total weekly hours: 12–14

Compensation

• $20/hour to start

• Potential for growth into a Studio Manager role as the practice evolves
  

🌙 Who This Role is Perfect For

• A mature, grounded person seeking steady, meaningful part-time work

• Someone who feels aligned with women’s holistic wellness and care

• Someone who is reliable, upbeat, and detail-oriented

• Someone excited to support a long-term, values-driven practice

🌼 How to Apply

No resume required — please send:

• A bit about who you are

• Why this role resonates with you

• Any admin or people-facing experience you may have

• Your availability

Email: calm@theacupuncturestudiovt.com
Subject: Studio Operations Assistant Application